Administration Analyst

We are seeking an Administration Analyst to support efficient business operations through accurate reporting, process analysis and high-quality administrative coordination. This role is based in Beijing, China, and will work closely with cross-functional teams to improve workflows, maintain data integrity and ensure timely delivery of operational insights.

Key responsibilities

• Analyse administrative and operational data to identify trends, risks and opportunities for improvement.
• Produce regular management reports, dashboards and KPI tracking using Excel and reporting tools.
• Maintain and reconcile records across systems, ensuring accuracy, confidentiality and audit readiness.
• Support process mapping, documentation and continuous improvement initiatives.
• Coordinate administrative tasks such as scheduling, meeting minutes, document control and stakeholder communications.
• Assist with vendor, purchase order and invoice tracking in line with internal procedures.
• Provide ad-hoc analysis and administrative support to project and operations teams as required.

Essential requirements

• Proven experience in an administrative, operations or business analysis role.
• Strong analytical capability with excellent attention to detail and data accuracy.
• Advanced Microsoft Excel skills (pivot tables, lookups, charts); confident using PowerPoint and Word.
• Experience working with databases, ERP/CRM or reporting platforms (training can be provided).
• Ability to manage competing priorities, meet deadlines and work independently.
• Excellent written and verbal communication skills, with confident stakeholder management.
• High standards of discretion when handling sensitive information.
• Right to work in China and availability to work on-site in Beijing.

Desirable

• Experience with process improvement methodologies (e.g., Lean) and workflow documentation.
• Basic knowledge of data visualisation tools (e.g., Power BI) and SQL.
• Bachelor’s degree or equivalent in Business Administration, Finance, Operations, or a related discipline.

Salary and benefits

Salary: £0 per year.

Benefits will be discussed during the recruitment process and may include annual leave entitlement, statutory benefits and role-related training.

Working pattern

Full-time, on-site in Beijing, China. Occasional overtime may be required during peak reporting periods.